Author: UBC Abbotsford-Mission Family Practice Residency Program

Hello Crew!!

Are you excited?! I am! I was up at Squamish’s Sky Pilot this past weekend and fall has definitely set in so please layer up! A few sessions are outside on both days. For your comfort and safety, be prepared by wearing warm clothing and the appropriate footwear. I’d recommend the following:

Daypack
Hard shell (Rain jacket)
Mid-layer
Running or hiking shoes
Gaiters
Binoculars
Sunglasses
Hat/Toque

Also important! My cell number! Text or call me if you any concerns, issues, or questions prior to or during the retreat.

On to business!

Retreat Fees
Retreat fees are due Tuesday, October 11th.

Accommodations
We’re staying at the Executive Suites Hotel in Squamish. A few mentioned arriving Friday. If you’d like to arrange a group get together before the retreat let me know!

Saturday, October 15th
We begin promptly at 12 p.m. in the Sea to Sky Gondola Summit Lodge. For details, see Retreat Agenda.

Travel (Abbotsford to Sea to Sky: ~ 90 minutes)
I recommend leaving Abbotsford between 9 – 9:30 a.m. If traffic is light, you should arrive to the Gondola around 11 a.m. It will be on your right hand side as you approach. 

Sea to Sky Gondola Parking
Pull in and the parking attendants will guide you to where you should park. Should there be an overflow issue, you can park at Stawamus Chief, Darrell’s Bay, or Shannon Falls (not far down the road, headed towards Vancouver) and walk up to the Gondola.

Retreat Location: Sea to Sky Gondola Summit Lodge
The Sea to Sky Summit Lodge is located on your right as you exit the gondola ride. Walk in and head towards the back and then to your right, past the bar and through massive barn doors. Map here.

Gondola Tickets
To access your gondola tickets, head to Guest Services. Guest Services/Gift Shop is the small building directly on the left of the gondola. They’ll have a list of all registered Preceptors. You can retrieve your free ticket inside. If you’re bringing family, you’ll be able to purchase additional tickets at a 30% discount.

Retreat Registration
The registration desk will be set up in the Summit Lodge. We have a few items to hand out for your journey.

Food & Beverages
Saturday & Sunday: Snacks and lunch are provided. Additional food/beverages may be purchased the lodge.

Saturday: Sea to Sky Evening Social
The Social will be held at the Executive Suites Hotel Clubhouse from 6:30-9:30 p.m. The Clubhouse is located to the right of the hotel entrance. 

Sunday, October 16th
Park at Sea to Sky, grab your tickets at Guest Services, and we’ll see you at the Lodge at 10 a.m. sharp!

For details, see Retreat Agenda.

Any questions? Items I missed? Please feel free to contact me.

Cheers and see you soon!

Dr. Rose Hsu has finally returned from her rural rotation and collected her prize for winning the Field Note Limerick Contest!

There once was a man with a mole
Whose wife was a nagging old troll
1% lidocaine with epi
Simple interrupted, she said, “Let’s see”
Perfect margins, the mole left as a whole.

Dr. Sue Poon was runner up with The Shot:

Jay woke up, excited for the day
Tucked in the car seat, ready to play
He grabs a toy spoon
His pal walks in the room
Oh no! A needle! Must get away!

Great job! Maybe next year we’ll change it up with a Haiku Field Note Contest!

Dear Preceptors,

The unofficial start of the year is here, September! I wanted to write to you all and give you an update on what is happening at our Site (other than the Preceptors beating the Residents in the beach volleyball game!)

By now, our R1 group has settled in. They have completed their first month in Family Practice and have started on their core rotations. The Resident year for our R1s now shifts to our Specialist Preceptors. You will start to meet them and will see them around the hospital. Here is the link to the R1 Bio’s.

We have included their primary preceptor along with their bios. During this year, we want to emphasize greater collaboration and dialogue between our Specialty and Family Practice preceptors so both can work together in guiding our Residents’ learning process. I encourage you all to discuss the Residents amongst yourselves as we often have very different perspectives.

During our interviews with our Specialty Preceptors, many identified the need to track their Resident’s learning experience. The original idea emanated from our discussions with our OB team, led by Dr. Driedger and Dr. Kornelsen, who spoke of the challenges tracking Resident’s progress when they are working with multiple preceptors. In addition, the OB team established specific rotation learning objectives that they encourage Residents to satisfy with their preceptor.  Since our discussions, we have developed similar tracking forms with Dr. Yao and Dr. Walker for Nephrology and Ophthalmology. View them here.

Currently, we are asking our Residents how these tools are being used and if they are meeting both learner and educator objectives. Please contact Jackie or me if you would like to develop a progress tracking form specific for your rotation.

For R1 Preceptors:
I hope you’ve had the opportunity to connect with your resident and establish a healthy working relationship. Now that Residents have finished their first block of Family Practice, you will see them for 1-2 half days a week. This may not seem like much, but over time, your office becomes a place of stability. Through their change in rotations, your office and your staff offer Residents a comfort and space of their own. It’s good to ask them about their current rotations and their recent academic half day and how that content applies back to your office. More importantly, you are a first line of support. Nurturing a strong Preceptor-Resident relationship is one of the most important things you can do to boost Resident Resilience.

For the R2 preceptors:
Half of you have had them or will have them soon for their block time (10 weeks). Just to remind you, the R2s will all spend 2 months away in Rural and will have 3-4 months of elective time. They will come back from Rural with a new sense of independence. This is an opportunity for you to review the Resident Benchmarks, located in our Preceptor Workbook, starting on page 6.

As has been my experience, we see Residents accelerate past their benchmark in their 2nd year. This becomes the rewarding part of your instruction and also the challenging part, as we try to “teach” them something! The R2 year does also have its own share of stresses. Most of the R2s have successfully planned their R2 year. Two of the R2s are planning to apply to a third year in Emergency Medicine and there is the added stress of the Resident Scholar project. Many of you recall doing these projects in your Residency and our Residents appreciate your insights and encouragement!

We have a series of events in the upcoming months!

1. UBC’s Teachers Toolbox is on Friday, September 16. Register here.

2. We will be hosting a Faculty Development Breakfast on Friday, September 30^thfrom 7:30 a.m. to 9:00 a.m.at the Abbotsford Division Family Practice located at 202-2600 Gladys Avenue. Jackie will be getting us geared up for the retreat as well as addressing her research and findings on our Resident Experience.

Please RSVP to our Site Coordinator, Ann Douglas at ann.douglas@fraserhealth.ca

3. Sea to Sky Preceptor Retreat 15 & 16 October! During Jackie’s interviews with the Preceptors, many requested the opportunity to connect outside of our usual areas, learn and bond, earn CPD credits, and to engage while being active with our families.  We’ve invested a great deal to create an experience tailored for US! We need you to register and participate! Register here. 

Secure your room at the Executive Suites Hotel for the discounted rate by Friday, September 16, 2016.

For those of you who committed in April, you should have received your early bird bonus for you to apply to the conference cost.

On a final note, thank you for investing the time and energy in our Residents’ educational experience. Please contact me should you have any concerns or compliments regarding our Residents as well as any ideas about our program. If you have an upcoming Academic Half Day presentation, we recommend visiting our AHD Preparation.

We are thrilled with the addition of our new Site Coordinator, Ann Douglas, and our Site Assistant, Katelyn Giffin. They have been instrumental in welcoming our new residents and providing our office a smooth transition. I encourage you to visit our Site and meet them, have a chocolate, peruse our new free library, and take a look at our “doctored” up pictures.

All the best!

Holden.

We will be hosting a Faculty Development Breakfast on Friday, September 30^th from 7:30 a.m. to 9:00 a.m. at the Abbotsford Division Family Practice located at 202-2600 Gladys Avenue. Jackie will be getting us geared up for the Sea to Sky Preceptor Retreat as well as addressing her research and findings on our Resident Experience.

Please RSVP to our Site Coordinator, Ann Douglas, at ann.douglas@fraserhealth.ca.

Greetings Everyone!

We’ve begun a Little Free Library at our site office! As you walk in, there is one shelf dedicated to the idea and you’ll see a few books and academic journals there already. If you’re unfamiliar with the concept, little free libraries are typically small outdoor structures that offer the community (in this case our resident/preceptor community) a place to freely exchange books. Give a book. Grab a book. No expectation of return!

Cheers and have fun!

Greetings!

Just a couple of reminders and answers to questions:

Retreat Pre-Registrants
If you responded in April that you’d be attending the Retreat, we’ll need you to formally register through our EventBrite link.

Cheques may be dropped off at the UBC Abbotsford-Mission Family Practice Residency Program site office by October 3, 2016.  Please make payable to “UBC”.

Program Agenda
Looking for specifics on our Retreat? Please see our program agenda.

Accreditation
Our credits have increased. Please note: we are certified by UBC CPD for up to 5.75 Mainpro+ credits. This course is an Accredited Group Learning Activity eligible for up to 5.75 MOC Section 1 credits as defined by the Maintenance of Certification program of the Royal College of Physicians and Surgeons of Canada.

Childcare
Many of you are bringing your spouses and/or children and have asked me about the event logistics. You’ll only require childcare Saturday from 12 p.m. – 6 p.m. If you are interested in supporting those with children attending the event, please contact me and we can arrange to have a few partners assist in watching the kids.

Families are invited to the Saturday Evening Social and to Sunday up at the Gondola. You’ll have to purchase additional gondola tickets for your family members; however, we were able to secure those at a reduced rate. Children 5 and under are FREE. You’ll purchase the tickets the day you arrive to the Gondola. Preceptors: your tickets are included in the price of your registration fee.

Any other questions or comments, please feel free to contact me!

Sincerely,

Jacqueline

Sea to Sky Preceptor Retreat 2016
UBC Abbotsford-Mission Family Practice Residency Program
Saturday, October 15 to Sunday, October 16
Location: Sea to Sky Gondola Summit Lodge, Squamish
Accommodations: Executive Suites Hotel & Resorts, Squamish
Families are welcome!
Register here!

Greetings! We are super excited to announce our first annual preceptor retreat for UBC’s Abbotsford-Mission Family Practice Residency Program! The retreat idea and objectives emerged from my discussions with you and your desire as a group to network and learn from each other about how you approach educating and mentoring residents. The experience we’ve developed encourages collaboration and includes indoor and outdoor interactive exercises. So be prepared for mountain weather and to do a bit of hiking!

Sunday is special! Your families are invited to join us for the day as we explore how our partners and children influence our profession. We will begin the morning with a reflective family hike through the Sea to Sky rainforest. Following our excursion, we will return to the Summit Lodge and take part in a series of activities that unite our families in the future of our practice.

Registration Information
Register for the event here. Event registration is being handled by the Abbotsford Division of Family Practice (ADFP). Once you register for the event, the Division will follow up with you on your purchase.
Preceptor Registration Costs: $225
This includes:
1. Two-day retreat at Sea to Sky Gondola Summit Lodge & materials
2. Sea to Sky Gondola lift tickets (Saturday & Sunday)
3. Lunch and Snacks (Saturday & Sunday)
4. Saturday Evening Social Dinner at the Squamish Executive Suites Hotel. Partners and children are welcome at an additional cost.

For more information, visit Events!

Questions? Please feel free to email me at jacqueline.p.ashby@gmail.com.

Cheers!

Jacqueline

The annual Teacher’s Toolbox conference on Friday September 16th, at Regent College UBC, Vancouver, is ready to go.

We have excellent Plenary sessions lead by residents again this year, and as well, an exciting facilitator Dr. Rose Hatala (CHES/UBC) presenting her research and reflections on “Meaningful Feedback in Real Life”.  I attended her session at our Fac Dev event in Prince George associated with the RECC conference in the spring and it was excellent.

We have a choice of 2/5 workshops in the afternoon.  2 of those are from our Pillars of Precepting Modules, so attendees can work towards completing their Clinical Teaching Certificate.  3 are brand new workshops facilitated by leaders in our program – Christie Newton, Theresa VanderGoes/Steven Yau, and Evelyn Cornelissen.

It’s going to be a fabulous day.  Please sprinkle this registration link around your site, in case anyone is interested for some Faculty Development in the City.

Register here: https://www.eply.com/teacherstoolbox2016-09-16

There is no registration fee for the event! The cost of travel and accommodation may be covered by your site program, so contact your Site Director or administrator to find out. Breakfast and lunch are included.

Enjoy the rest of your summer, and see you in September!

Dr. Brenda Hardie, BA, BPHE, MD, CCFP, FCFP
Lead Faculty, Faculty Development
UBC Department of Family Practice
Residency Program

Last week at our Academic Half Day, we discussed the benefits of exposing medical professionals to art and the process of making art. I briefly covered how these activities engage the right brain and boost creativity and innovation. The observation of art may also improve your visual literacy. These skills are in demand and desired in our image-based environment of medicine.

This concept is currently exercised in a variety post-secondary institutions and organizations including Harvard, Yale, McMaster University, Boston University, and the Institute for Healthcare Improvement. UBC has recently followed suit with its own elective course “Rounding at the Belkin.”

I want to encourage both Preceptors and Residents to join me in visiting places and spaces that will ignite our right brains! We will embark on this journey with our first visit to the NEW Audain Art Museum in Whistler, British Columbia on Sunday, August 21st. I’ve secured us a group rate of $15/per person. We will also have access to Studio Sunday! This opportunity will allow us to get our hands dirty and work on drawing Characters and Caricatures. We leave Abbotsford at 6:00 a.m.!

Families are invited! I can fit 4 individuals in my car. If you want to ride with me, let me know!

Cheers!

Jacqueline

Learn more on the topic here:
How Arts Education Can Help Create Better Doctors by Adriana Barton
Observation: The Importance of Art in Medicine by Susan Ge
Perspective: Acts of Interpretation: A Philosophical Approach to Using Creative Arts in Medical Education by Arno Kumagai
To Create Better Doctors, Cultivate Their Creative Side by Tom Jacobs

Greetings! Hope you are well! To exercise our observational skills and have some fun…there are at least 10 pink flamingos now hidden within our site office…

Some are big
And some are small
And some may have
No legs at all.

Can you find them? If so, there’s a prize in store! 🙂

First one to email me the locations of all the flamingos wins!

Cheers!