Al's Habrich Trail, Squamish, British Columbia
Al’s Habrich Trail, Squamish, British Columbia

Accredited by UBC CPD - for print (1) copy

Sea to Sky Preceptor Retreat 2016
UBC Abbotsford-Mission Family Practice Residency Program
Saturday, October 15 to Sunday, October 16
Location: Sea to Sky Gondola Summit Lodge, Squamish
Accommodations: Executive Suites Hotel & Resorts, Squamish
Families are welcome!
Register here

Greetings! We are super excited to announce our first annual preceptor retreat for UBC’s Abbotsford-Mission Family Practice Residency Program! The retreat idea and objectives emerged from my discussions with you and your desire as a group to network and learn from each other about how you approach educating and mentoring residents. The experience we’ve developed encourages collaboration and includes indoor and outdoor interactive exercises. So be prepared for mountain weather and to do a bit of hiking!

Sunday is special! Your families are invited to join us for the day as we explore how our partners and children influence our profession. We will begin the morning with a reflective family hike through the Sea to Sky rainforest. Following our excursion, we will return to the Summit Lodge and take part in a series of activities that unite our families in the future of our practice.

This retreat is designed to:

1. Provide a forum through which preceptors are able to identify and discuss major educational trends likely to influence residency programs in the next decade.
2. Construct a context for each preceptor to reflect on her or his learning journey and to determine how this narrative informs her or his teaching.
3. Facilitate an open dialogue and discussion of issues related to nurturing a learner-centred environment.
4. Share insights and network with Family Physicians, Specialists, and staff engaged in residency education and scholarship.

Registration Information
Register for the event here. Event registration is being handled by the Abbotsford Division of Family Practice (ADFP). Once you register for the event, the Division will follow up with you on your purchase.

Preceptor Registration Costs: $225
This includes:
1. Two-day retreat at Sea to Sky Gondola Summit Lodge & materials
2. Sea to Sky Gondola lift tickets (Saturday & Sunday)
3. Lunch and Snacks (Saturday & Sunday)
4. Saturday Evening Social Dinner at the Squamish Executive Suites Hotel. Partners and children are welcome.
*Partners attending the Evening Social are an additional cost of $40/per person.
*Children (13-17): $15/per person.
*Children 12 and under: free.

Cheques may be dropped off at the UBC Abbotsford-Mission Family Practice Residency Program site office located in the Learning Centre at ARHCC by October 3, 2016.  Please make payable to “UBC”.

Retreat Agenda, Experience, and Objectives 
For details:
Preceptor Retreat Agenda
Retreat Experience & Objectives

The University of British Columbia Division of Continuing Professional Development (UBC CPD) is fully accredited by the Committee on Accreditation of Continuing Medical Education (CACME) to provide study credits for continuing medical education for physicians.  This course has been reviewed and approved by the UBC Division of Continuing Professional Development.  This Group Learning course meets the certification criteria of the College of Family Physicians of Canada and has been certified by UBC CPD for up to 5.75 Mainpro+ credits. This course is an Accredited Group Learning Activity eligible for up to 5.75 MOC Section 1 credits as defined by the Maintenance of Certification program of the Royal College of Physicians and Surgeons of Canada. Each physician should claim only those credits he/she actually spent in the activity.

 reserve your room at the Executive Suites Hotel & Resorts in Squamish. When booking, please indicate that you are with the UBC Family Practice” group to ensure that you receive the applicable discounted rate and are included in the guest room block. Unfortunately, you can only secure the discounted rate by contacting the front desk by phone or by email. The discounted rate is not available if you are booking online. We have blocked 30 view suites for the event, so please reserve your room by Sunday, September 18, 2016 to receive our special rate of $119 (one bedroom) and $179 (two bedroom). All rates are subject to taxes of 15%.

Contact Executive Suites Hotel & Resorts Reservations:
1-877-815-0048 or 604-815-0048

What to Wear & Bring to the Retreat
Rain jacket and/or soft shell
Running or hiking shoes suited for outdoor terrain

Activities for Families

Sea to Sky Gondola Playground

Bringing the kids? Here are some great sites to learn more about Squamish family activities!
Sea to Sky Gondola
Inside Scoop
TripAdvisor Squamish

We look forward to seeing you in October where the sea meets the sky! Questions or comments? Please contact me.


Jacqueline P. Ashby, Ed.D.
Coach, UBC Faculty of Medicine, Abbotsford-Mission Family Practice Residency Program


Retreat Experience
Saturday, October 15

Click here for a detailed agenda including times. 

Experience: Orientation to Teaching, Understanding our Learning Journey
Facilitator: Jacqueline Ashby, Ed.D.
What educational experiences influence your learning journey, inform how you teach, and contribute to your mentoring of others? In this session, we reflect, journal, and share with each other the A-ha Moments that transformed our narrative. We will also construct a framework to orient and integrate learners joining our path.

1. Describe the components of an effective learner orientation.
2. Identify and describe the key roles and stages of learning and the transformative process.
3. Create a common framework for integrated engagement between educator and learner.

Experience: Designing Learning Plans, Building a Mountain in a Sea of Change
Facilitator: Dr. Holden Chow & Jacqueline Ashby, Ed.D.
Climbing British Columbia’s mountainous terrain requires meticulous planning, considerable effort, and the ability to adapt to a changing context. This session will discuss how to take key climbing skills—assessing a changing environment and determining which tools, resources, and expertise are needed to manage change—and apply them to our learning environment. It will share a framework to plan for and manage learning so you can achieve your objectives.

1. Describe best practices for creating a learning plan.
2. Design a learning plan that maximizes location-specific learning opportunities and incorporates learner’s needs and preferences.

Experience: Documenting the Learning Journey, Making Assessment & Evaluation Meaningful
Facilitator: Dr. Shahana Alibhai & Jacqueline Ashby, Ed.D.
Documenting learning is key in tracking our understanding and the ways in which we know. In this session, we discuss the challenges in how to evaluate our effectiveness as educators and how to assess whether residents have met the rotation’s overall learning objectives. Furthermore, we will highlight our residents’ alternative ways in recording their learning journey and consider how to best support and build on their methods.

1. Describe three meaningful ways to use a collection of field note data.
2. Use field note data to support three teaching and learning activities.
3. List practices that make feedback-giving effective.
4. Use the SBIF model to provide performance feedback.

Experience: Observational Learning: Attention, Retention, Initiation, & Motivation
Facilitator: Dr. Reg Peters & Jacqueline Ashby, Ed.D.
How can we hone our observation techniques to further develop our diagnostic skills for identifying disease? Explore the outdoors! Engage in a scavenger hunt as we hike through the Sea to Sky rainforest. During our expedition, we will examine the role of observation in our learning and assessment of others.

1. Define the lens in which you are viewing your learners.
2. Identify barriers to observing learners in action.
3. Describe strategies to make regular learner observation a realistic option in your own clinical setting.
4. Create a framework to determine how to view our learners.

Retreat Experience
Sunday, October 16, 2016


Experience: Engaging the Cub: “Family” in Family Practice
Facilitator: Dr. Adriaan Windt & Jacqueline Ashby, Ed.D.
How does our Family influence our practice? How do we incorporate our partners and children in our profession? What structures can we implement in our Residency Program to encourage a work-life balance for preceptors and residents? We will begin the morning with a reflective family hike through the Sea to Sky rainforest. Following our excursion, we will return to the Summit Lodge and take part in a series of activities that unite our families in the future of Family Practice.

1. Review the factors affecting physician life and career satisfaction.
2. Describe supports and resources that enable family physicians to maintain a healthy work-life balance.
3. Develop 3 strategies for integrating physician’s families in their practice.
4. Design a personalized Family and Professional Plan.

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